Cub Scout Pack 2 Ski Trip Planning

 

LATE  SEPTEMBER  --  1 Hour

Delaware express usually has the best rates and only a few others have similar rate

EARLY  OCTOBER  --   3  Hours

 

NOVEMBER  PACK  MEETING  --  1 Hour

Announce at pack meeting that participants need to be signed up by the December pack meeting.

DECEMBER  PACK  MEETING  --  1 Hour

EARLY  JANUARY  --  6 - 8 Hours

MID  JANUARY  --    4 - 6 Hours

EARLY  FEBRUARY  --  2 - 3 Hours

 

PACK 2 – 2006  SKI  TRIP  INFORMATION (Example of details incouded)

SUNDAY, FEBRUARY 5,  ARRIVE AT THE SCHOOL BY  5:15 AM !!!!!

THE BUSES WILL BE WAITING AT………………………. 

This is a BYOF (Bring Your Own Food) trip The bus does NOT make any stops on the way up or backThere are restrooms on each bus

Breakfast :  Bring your own and eat on the bus
Lunch :      The lodge at the mountain has a cafeteria with semi-reasonably priced food, OR you can bring your
own lunch and avoid the VERY LONG lines.  Also, by 12:00 there are very few seats left in the cafeteria.
Dinner:      You will probably be hungry when you get back on the bus.  Bring snacks and drinks.  Extra items may be
left on the bus during the day, but you won’t be able to retrieve them until departure time.
___________________________________________________________________________________

5:15 AM     Arrive at The Independence School parking lot, select a bus and load any personal ski equipment onto
the bus.  Get on and claim your seats.  Parents and guardians must ride on the same bus as your
children.

5:25 AM     Group Leaders take attendance.

5:30 AM     Buses DEPART for 2 hour & 30 minute ride to Jack Frost.  
We will show a family friendly video on the way up.

8:00 AM     Arrive at the Mountain.  Group leaders head into the office to pick up the tickets.  This takes about
15-20 minutes to sort out the tickets so please be patient.  This is a good time to get into your warm
clothes and make sure you have everything you will need.  The bus drivers usually enter the lodge to
relax so don’t plan on coming back to the bus prior to departure.  

A member of the Jack Frost staff will enter each bus and give a brief chat about the mountain and answer any questions.  If you have a child that is in a 3-hour lesson please make sure you are aware of the location you need to take that child.

If you brought your own equipment you may disembark and get your gear. 
Otherwise PLEASE STAY ON THE BUS.

8:15 AM      The first folks to get off the bus to receive their tickets will be those with a child in the 3-hour lesson. 
DO NOT STOP IN THE RENTAL AREA  ---  GO STRAIGHT TO THE CHECK-IN BOOTH FOR THE
      3-HOUR LESSON WHERE YOUR CHILD WILL RECEIVE THEIR EQUIPMENT.  AFTER your child is
      checked-in you can return to the main rental area to outfit yourself. 
The lesson begins promptly at 9:00 AM.  If your child is not checked-in and equipped by then, they
cannot join the lesson.  NO EXCEPTIONS. The next 3 hour lesson is in the afternoon and by the end of
that lesson you will probably miss the bus back home.

10:00 AM    Group Lesson begins

3:00 PM   BUS  DEPARTS

 

                 By 2:30 PM you should be headed in to return your rental equipment and QUICKLY pick up
any coffee or drinks.  We want to leave at 3 PM to allow sufficient time to get home before the
SuperBowl kickoff.  Please be on the bus at 3 PM.  Your fellow riders and football fans will
appreciate your promptness.

   We will show a second video on the way home and expect to arrive at Independence by 5:30 PM

QUESTIONS:   Call or email  Bill Zubenko   234-2050   or  wzubenko@comcast,net

                        www.big2resorts.com  to check weather and slope conditions

THE  PLAN

5:20     Begin taking attendance
5:30     Depart
5:40     Start Movie --  runs 95 minutes

7:15     Pass out Rental Forms and Tubing Waiver to those who are tubing

Announce     For those who are tubing a parent or guardian must sign the tubing waiver.

Announce     Do not list a credit card number on the rental form as
This is NOT required for the group.

Announce     Ask if there are any changes such as switching from skis
to snow board or vice versa, add or delete helmet, etc.

            Indicate any changes or additions on the attendance sheet
Will worry about any added charges or refunds later

            Collect all tubing forms, as we must present these when picking up the tickets
Renters keep their rental forms

7:45     By this time or after collecting the tubing forms make the following announcements

as the trip leaders get the tickets

 

            The one-hour lesson is NOT supervised.  The one-hour lessons begin at 10AM.

 

            You can board the bus as early as 2:30.
Note the wait at the lift line to get you back up the hill and allow for time to turn in your rental equipment.

We should arrive at Jack Frost between 7:45 and 8:00

2:50     Begin taking attendance
3:00     Depart
3:15     Pass out candy
3:30     Begin second movie --  95 minutes
5:15     Arrive at Independence

 

LABEL  EXAMPLES:

 

 

KIDS

KIDS

ALL

TUBE

 

 

 

 

SKI

BRD

SKI

CMB

LIFT

RENT

OTHER

Thomas

1

 

 

1

 

 

 

Matt

 

 

 

1

1

1

 

Scott

 

 

 

 

 

 

Full Tube

ARMIGER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

KIDS

KIDS

ALL

TUBE

 

 

 

 

SKI

BRD

SKI

CMB

LIFT

RENT

OTHER

Ben

1

 

 

 

 

 

Helmet

Josh

1

 

 

 

 

 

Helmet

Jerry

 

 

 

 

1

1

 

Laura

 

 

 

 

1

1

 

FICKES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

KIDS

KIDS

ALL

TUBE

 

 

 

 

SKI

BRD

SKI

CMB

LIFT

RENT

OTHER

Matthew

 

 

 

 

1

1

 

Michael

 

 

 

 

1

1

 

Annabel

1

 

 

 

 

 

 

Amanda

 

 

 

 

 

 

 

SMART

 

 

 

 

 

 

 

 

Scheduling:

Attendance figures from Jack Frost in 2005:

JAN 16  --    4500      (Martin Luther King Holiday)
JAN 23  --     920      Ice Storm kept everyone away
JAN 30  --    4800     This is meaningfully more than Super Bowl Sunday
FEB  6  --     3200     The day we were there
FEB 13  --    3800
FEB 20  --    7800 ??  President's Day Weekend

Super Bowl Sunday or the following week appear to be the least crowded.

 

Finances:

 

2004
2005
2006
2007
2008
2009
# PEOPLE  $         85
103
110
     
PAID  $    3,943       5,189       4,697      
REFUNDS    $        (20)        (770)        (218)      
NET SALES  $    3,923  $   4,419  $   4,479      
JACK FROST  $    2,972       3,343       3,666      
BUS  $    1,360       1,525       1,600      
GRATUITY  $       150          170          180      
MISC EXP    $         16           15           21      
TOTAL EXPENSES  $    4,498  $   5,053  $   5,467      
NET COST TO PACK  $       575  $      634  $      988      
Annual Summary of Finances

90 BUS RIDERS 3 DAYS BEFORE THE TRIP WE HAD 
13 EMPTY SEATS 102 PAID BUS RIDERS & ONLY 1 EMPTY SEAT
Nearly all cancellations were on SAT & SUN AM
TOTAL Checks  $   5,123
Total all paid orders  $      5,106
SURPLUS  $          17
  Owed to Pack 2  $          66
TOTAL ALL  INCOME  $   5,189
Expenses Paid  EXPENSES 
Bus Deposit  $         400
Bus Balance  $      1,125
Gratuities  $         170
Jack Frost  $      3,343   After $149 of comps
TOTAL  $      5,038 NET  COST  ANALYSIS    
Bus Cost   ($700 + $825)  $  1,525
  Refunds Owed  $         770 Bus seats Paid = 103 x $9  $    (927)
TOTAL ALL EXPENSES  $   5,808 Net Cost of Bus  $     598
Gratuity Expense  2 x $85  $     170
Jack Frost Comps  $    (149)
NET  COST  TO  PACK 2  $     619 NET  COST  $     619
2005 Ski Trip Finances