Crossover Picnic - 2 (Additional Info)


Food:

Hamburgers
Hot Dogs
Brats
HB Rolls
HDog Rolls
Estimates
Actual Attendance
2003 Purchase
240
144
60
?
?

140 People; 2 burgers plus 1 dog plus .5 brats/person

Bad Weather/Low attendance
2003 Leftover
70
50
30
?
?
2004 Purchase
200
132
36
200
160
160 people; reduce ratio HB and HD purchases by 15% from previous year.
?
2004 Leftover
30
40
0
didn't count leftovers
didn't count leftovers
2005 Purchase
196
120+
0(BBQ)
192
200
?
?
2005 Leftover
Considerable
Considerable
?
?

* - 2003 weather was bad and turnout not as expected
* - 2005 Paula brought BBQ Pork she had from a previous event, in place of Brats

Meats and rolls can be purchased at Costco, rolls can also be purchased at Pepperidge Farms outlet in Astro Shopping Center.

Crossover Picnic items purchased (*** PLEASE CHECK PACK SUPPLIES BEFORE BUYING ANY NEW STUFF)
cheese
garabage bags
BBQ Sauce
Ice
trays
160 Burgers (4-10lb boxes of 1/4 lb burgers)
132 dogs (3-5lb Boxes)
30 brats
160 Hamb Rolls (10-16pks)
160 HD Rolls (10-16pks)
Catsup, Mustard & Relish
foil
paper products
Soda / Water / Juice
charcoal
utensils
butter
onions

 

Costco Prices in 4/2006:

Costco
 
Ball Park  7.99 4 lbs 32 dogs
Phillies  8.99 5lbs 40 dogs
 
Gel Sterno - $20 48 8oz containers
 
6lbs Kirkland 1/3 lb sirloin patties  12.99  85%lean  18Qty
17.99 1/4lb qty 40 78% lean
 
3.99 Pot. rolls double pack

 

Arrange for people to bring a sufficient number of coolers for ice and meats. If there are enough, keep some water in the coolers as it will go quickly if it's hot outside.

Bratwurst preperation:
The brats should be soaked in a butter, onion and beer in a kettle on the grill for 30 - 45 minutes. After they soak, they should be put on the grill, away from direct flame for slow cooking. DO NOT POKE THEM AT ANY TIME DURING THE PROCESS.

Ice Cream:

Arrangements need to be made for the Ice cream man to visit. The Pack pays for each person to have one Ice Cream treat. We usually pass out tickets to the adults (they can hand to the kids) and they redeem it with the Ice Cream Man.

We used:
Midlantic Vending Corp.
1722 N. Delaware Ave.
Philadelphia, PA 19125
(215) 634-2300

Awards:

Crossover bridge is stored in attic at school and Eric has the bolts. It is collapsable but is still very long and can be tied to the top of a van(bring rope).

Be sure Leaders get their requests for badges into Awards chair early enough to receive them at crossover.

Cubs should wear Class B for the picnic and bring their Class A to change into for the Crossover ceremony.

Scheduling

11:30 Arrival
11:40 - 12:20 Hike
12:20 - 1:20 Eat and play time
1:20 - 2 Awards, Crossover, Announcements
2:00 - Ice Cream truck. End by 2:30pm.

Before the crossover ceremony we will have our regular awards. Each den leader needs to get these awards from the Awards Chair when they arrive and bag them up accordingly prior to 1:20. After the regular awards we will move onto the Crossover ceremony. Please bring your den flags as they will be used in the crossover ceremony. The Cubmaster will guide the overall ceremony. For each rank, the den leader will announce the names of each boy as they cross over the bridge. At the other side of the bridge will be the current cubs of that new rank who will give them their new neckerchief and book, and den flag. We start with the highest level rank, Webelos I, and move down from there. The boys need to change into their Class A uniform for the ceremony. We will request that each Cub have at least one parent / guardian with them on stage.

The Cubmaster will announce and show the new t-shirts(or other items to be given to Cubs) at the end of the ceremony. They will be bagged up by den and den leaders will distribute to boys at the end of the ceremony.

Responsibilities


The Wolf parents are the chefs. Make sure you have some parents lined up for this so the Den Leaders can lead boys on hike. The chef volunteers will need to arrive early to get grill going and start food. The goal is to have the food coming off the grill as they Scouts return from the hike.

Tigers bring sides
Bears bring sides
Wolves bring snacks, recommend 1 bag of chips / pretzel type snack per family
Webelos I bring drinks, preferably not alot of soda

Crossover Chair: Option to pre-purchase parking tickets at ½ price from the Park. This must be done in advance, so get the word out to families early.

Email to the Pack